Management Committee Member Meeting on 02-Jul-2017 from 10:30 AM till 01:00 PM

Communication on 9th July 2017

Dear All,

Thanks for taking your time out to vote for UPS, Water Controller Switch and Electricity/Plumber requirements. Please refer below table for voting details.

	UPS	Water Controller Switch	Electricity/Plumber requirements	Association Decision
Vote Count YES	28	27	24	We are going ahead on UPS with 2.2 KVA Microtek Inverter and 2 nos 150 AH Elite Battery, Water Controller Switch and will appoint a Plumber cum Electrician on weekly  basis.
Vote Count NO	6	7	5
Vote Count Not Applicable**	12	12	12
Members Not Voted#	18	18	23

** Not Applicable are those members who had not paid advance maintenance, membership fees and sinking funds by the end of this week. 

Refer list http://trinitygoldenera.blogspot.in/p/maintenance-payment-status.html

# Not Voted are those members who neither participated in the meeting nor responded over email.

Communication on 2nd July 2017

Dear All,

Please find attached the June 2017 Income and Expense Report (Please refer email from Association date 2nd July 2017). Also find below the MOM, New Bye Law, Voting and Action Items.

Meeting Minutes

1. Any decision by the association will be shared with all owners before implementing. Association will have to give 1 week time for feedback and suggestions. Post one week based on the majority votes implementation will be initiated.
2. List of defaulters to Raj Pillai (Association maintenance defaulter and builder maintenance defaulter) needs to be shared.
3. STP should not be taken over without consent from all owners and discussion with Sunrise.
4. Fire extinguishers details to be worked out by Raj Pillai along with quote.
5. Future corpus projects such as internal and external painting, marble floor polishing, needs to be discussed again with all owners, get the quotes from different vendors, collect the corpus fund and implementation needs to happen in 6-9 months. 
6. We need to put an Emergency siren for fire alarm.
7. It is decided that whatever sinking fund has been collected till date, 70% of the total amount needs to fixed deposited in SBI. This 70% amount will be divided in 25k each while doing the FD. So in case of any emergency whole FD should not be en-cashed.

New Bye Law 

1. The voting can be considered from those owners who has participated in the voting (In favor or Against) in Person, over Whats App, over TGEOWA blog and thru Email. Any owners who has not voted, association will consider as NO VOTE. And that cannot be included "In favor" or "Against".

Voting Items

UPS

Quotes are shared with all meeting attendees (committee members). It is decided based on the majority voting that a single inverter with two batteries can be installed. As per the quotes available, inverter which cost Rs. 31,700/- (excluding wiring and new GST rates) is the lowest with the following configuration 2.2 KVA Microtek Inverter and 150 AH Elite Battery. Wiring charges can be approximately Rs. 6000/- Rs. 8000/-.

Following Attendees have given their consent and feedback.

1. Raj Pillai - Agreed for the decision
2. Col Mohan - Agreed for the decision
3. Stephan Arul - Agreed for the decision
4. Rajesh Gupta - Agreed for the decision
5. Kaustav Basu - Agreed for the decision
6. Rajesh Panda - Agreed for the decision
7. K Balaram - Agreed for the decision
8. Samrat Biswas - Agreed for the decision
9. Tarana Trivedi - Agreed for the decision
10. Sampath - Agreed for the decision
11. Mahadevan - He does't want UPS before 90 days of association formation
12. B Ramaseetha representing Bharadwaj (4 proxy votes) - Wants to see the configuration details and also wants the UPS backup should be 8 hours instead 5-6 hours.

Note: Request all owners who were not able to participate in the meeting today to give their "Yes" or "No" to the above decision taken (highlighted above in yellow) by the meeting attendees. Association will wait till 9th July and post that based on the majority votes in favor or against of the above proposition will be implemented on 10th July 2017.

Water Cutoff Switch

Following are the meeting attendees has given their consent (YES) for implementing automatic Water level controller and cutoff switch. This will help us save water wastage and electricity bill. The revised expenses is around Rs. 8000/- to -10,000/-.

1. Raj Pillai 
2. Col Mohan 
3. Stephan Arul
4. Rajesh Gupta
5. Kaustav Basu
6. Rajesh Panda
7. K Balaram
8. Samrat Biswas
9. Tarana Trivedi

Note: Request all owners who were not able to participate in the meeting today to give their "Yes" or "No" to the above decision taken (highlighted above in yellow) by the meeting attendees. Association will wait till 9th July and post that based on the majority votes in favor or against of the above proposition will be implemented on 10th July 2017.

Plumber cum Electrician Requirements

Few owners suggested to have a Plumber cum Electrician who can be available on call or weekly basis to rectify any problems related to plumbing and electricity inside the flats. In this case the association has to bear additional expenses. Ideally anything inside a flat should be rectified at the owners cost not by the association. Following are the couple of scenarios  which we have to think before implementing this.

Scenario 1: If we keep technician on call basis then the minimum labor charge of any particular plumbing/electricity items will be around Rs. 150 per visit. If every 64 flat has any issue in a month then the association will end up paying 64x150= 9600/-

Scenario 2: If we keep technician on weekly basis then the association has to bear Rs.800/- per day. So in a month we have to bear Rs.800 x 4days = Rs. 3200/-

So please advise 

1) Do you want to have plumber/electrician from Association? Respond Yes or No

2) If Yes, then which of the above Scenario? Respond Scenario 1 or Scenario 2.

Action Items

1. Requesting all owners/tenants to provide rental agreement copy having the names of every individual person staying in flat to the association  by 2nd of August 2017.
2. Association needs to assign fixed task to Rajjapa for next 2 weeks. Based on his work we will review his employment. Rajesh Panda/Rajesh Gupta/Sita Devi to do this.
3. B.S Raju and Rajesh Gupta ( Treasures) should initiate the FD after 9th July.
4. For UPS and FD, the association needs to pass a resolution. (Action with Rajesh Panda and Samrat Biswas)

Thanks & Regards

Trinity Golden Era Owner's Welfare Association

Rajesh Panda (9035015556)

Communication on 29th June 2017

Hi All,

Please find the attached Agenda for the Committee Member meeting scheduled on 02-Jul-2017. Request all committee members to attend this meeting and any owners whoever wanted to attend also welcome.

The timings remains the same as 02-Jul-2017 from 10:30 AM till 01:00 PM.

Thanks & Regards

Trinity Golden Era Owner's Welfare Association

Rajesh Panda (Gen. Secretary)

Communication on 18th June 2017

Hello All,

Further to my email yesterday regarding the meeting, the date of the committee member meeting has been rescheduled to 02-Jul-2017 from 25-Jun-2017 due to Eid Festival.

Hence now we from TGEOWA association are calling a Committee Members meeting on 02-Jul-2017 from 10:30 AM till 01:00 PM. Request all Committee Members to attend the same.

We also wanted to call the owners who are interested to join the meeting if they are free and can make out. With this we can have more participants and have the meeting more fruitful.

The Agenda of the meeting is mentioned below:

1) Discussing the Finance and collection status.
2) Initiation of UPS (for common area) installation which was agreed and passed in SGM (Special General Meeting)
3) General questions and answers with regards to the concerns which some owners have raised.

We request the Owners to get the Printout of their concerns which they have written in the email to whole group so that in the meeting itself we would try to answer their questions and resolve their issues.


Thanks & Regards
Trinity Golden Era Owner's Welfare Association
Rajesh Panda (General Secretary)
Ph 9035015556